Lead Executive Assistant (Fintech, Remote)

Job summary

The Lead Executive Assistant plays a crucial role in providing strategic, operational, and administrative support to C-level executives. This position operates with a high degree of autonomy and discretion, ensuring the smooth functioning of executive priorities and workflows while managing a small team of administrative professionals.

Qualifications

• Extensive experience as an Executive Assistant or Senior Administrator supporting C-suite executives in complex environments.
• Proven ability to manage competing demands across multiple stakeholders and time zones.
• Strong relationship-building skills with the ability to influence senior stakeholders.
• Effective written and verbal communication skills, including crafting briefs and presentations.
• Experience in managing or coaching administrative staff.
• Advanced proficiency in Microsoft 365 applications.

Responsibilities

• Provide high-level executive support, including calendar management, scheduling, and travel coordination.
• Anticipate executive needs and manage competing priorities to enhance productivity.
• Prepare and review briefing documents and meeting materials.
• Act as a liaison between executives and stakeholders, ensuring clear communication.
• Streamline administrative processes to improve efficiency in the executive office.
• Support budget tracking and manage operational initiatives.
• Lead and develop a small team of administrative professionals, setting expectations and overseeing workload.

Skills

• Strong organizational and project execution skills.
• Ability to navigate ambiguity and make impactful decisions.
• Experience in matrixed or global organizations.

Education

• Relevant experience in administrative support roles, preferably in a fast-paced environment.

Tools

• Proficient in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint).