Lead Executive Assistant (Fintech, Remote)

Job summary

The Lead Executive Assistant plays a crucial role in providing strategic, operational, and administrative support to C-level executives. This position operates with a high degree of autonomy and discretion, ensuring the effective management of executive priorities and workflows while leading a small team of administrative professionals.

Qualifications

• Extensive experience as an Executive Assistant or Senior Administrator supporting C-suite or senior executives.
• Proven ability to manage competing demands across multiple stakeholders and time zones.
• Strong relationship-building skills, capable of influencing senior stakeholders.
• Effective written and verbal communication skills.
• Experience in managing or coaching administrative professionals.
• Advanced proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint).

Responsibilities

• Provide high-level executive support, including calendar management, inbox triage, and travel coordination.
• Anticipate needs and manage competing priorities to enhance executive productivity.
• Prepare and review briefing documents, presentations, and meeting materials.
• Act as a liaison between the executive and stakeholders, ensuring clear communication.
• Streamline administrative processes to improve efficiency in the executive office.
• Manage budget tracking, procurement, and expense management.
• Lead special projects and operational initiatives on behalf of the executive.
• Provide management and coaching to a small team of administrative professionals.

Skills

• Strong organizational, coordination, and project execution skills.
• Ability to navigate ambiguity and make impactful decisions independently.
• Experience in matrixed or global organizations.

Education

• Relevant qualifications in business administration or a related field are preferred but not specified.

Tools

• Proficient in Microsoft 365 suite including Outlook, Teams, PowerPoint, Excel, and SharePoint.